Voluntary Business Administrative Officer

Posted 3 weeks ago

Job aim

Facilitating office organisation and communication by performing administrative duties in a professional business setting.

Main tasks and responsibilities

  • Providing office support including customer and employee support
  • Keeping well-organised files and records of business activity
  • Researching company data and archived reports
  • Keeping computer databases up to date
  • Interacting with clients either on the phone or in person
  • Answering phones and connecting calls to the proper department
  • Taking phone messages and passing them on
  • Following up on business communications, billing, and ordering
  • Communicating with materials suppliers and vendors
  • Invoicing
  • Using spreadsheets to track expenses and company spending
  • Collecting and inputting company data
  • Learning about the company’s mission and available products/services
  • Educating clients about what products/services are available and how to purchase them
  • Building relationships with clients
  • Sending faxes and emails
  • Preparing documents by printing, copying, and binding
  • Writing and editing company correspondence
  • Assisting with minor technical support
  • Acting as a personal assistant to the executive team
  • Scheduling appointments and events
  • Ordering office stationery and other supplies
  • Participating in office meetings and taking meeting minutes
  • Giving feedback on office efficiency and suggesting possible improvements

Key competencies

  • Self-Motivated
  • Team-Oriented
  • Time Management
  • Attention to Detail
  • Organisation
  • Problem Solving
  • Multi-tasking
  • Strong Attention to Detail
  • Strong written and verbal communication

Job Features

Job CategoryInternal
EmployerFuture Careers

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